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Dam Safety and Floodplain Management Grants (DS-FPM)

Grants to Virginia Agencies, Organizations, Corporations,
and Individuals for Projects to Prevent Flooding

Agency Type:

State

Funding Source:

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Virginia Department of Conservation and Recreation and Virginia Resources Authority

Deadline Date:

02/26/21 4:00 PM Eastern Time Receipt

Description:

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Grants to Virginia local governments, corporations, organizations, partnerships, and individuals for projects that prevent flooding and reduce property damage. Funding is intended for the implementation or development of flood protection and prevention studies, and costs related to a specific regulated dam. Grants are available in two categories: dam safety and flood prevention and protection.

Dam Safety Projects (for government and private entities)

The purpose of this category is to assist dam owners in bringing their regulated dams into compliance with the Dam Safety Act (§10.1-604 et seq. of the Code of Virginia) and the Virginia Impounding Structure Regulations (4VAC5-20-10 et seq.). Eligible projects include:

  • Dam break inundation zone analysis, mapping, and digitization
  • Probable maximum precipitation impact analysis and certification
  • Emergency plan development - Emergency Action Plan (EAP) or Emergency Preparedness Plan (EPP)
  • Professional engineer inspection
  • Engineering and design for dam primary mechanical flow control evaluation and repair plan (valves, siphons, etc.) dam or lake drain/low level outlet analysis and repair plan
  • Repair, replace/install low level draining devices including siphon systems, low level outlets, gates, and pump systems if a recommended repair is indicated in a Conditional Operation and Maintenance Certificate issued by the Department or a failure to operate, inoperable, or unknown condition is identified in a current inspection report as required per §10.1-607.
  • Engineering studies to evaluate static, hydrologic, and seismic failure modes to address public safety concerns including seismic stability, earthen spillway integrity, adequate freeboard allowance, stability assessment of the impoundment's foundation, potential liquefaction of the embankment, overturning or sliding of a concrete structure and other structural stress issues identified as necessary by the Department or the owner's Virginia licensed professional engineer.

Flood Prevention and Protection Projects (government entities)

The purpose of this category is to assist local governments with flood prevention or protection studies to prevent loss of life and reduce property damage caused by flooding. Per §10.1-603.16 of the Code of Virginia, flood prevention or protection studies means hydraulic and hydrologic studies of floodplains with historic and predicted floods, the assessment of flood risk, and the development of strategies to prevent or mitigate damage from flooding. Eligible projects include:

  • Planning for flood risk by revising existing flood-related plans, resiliency plans, or comprehensive plans, or drafting new flood-related plans. This does not include hazard mitigation plans.
  • Revising floodplain ordinances to maintain compliance with the NFIP or to incorporate higher standards that may reduce the risk of flood damage. This must include establishing processes for implementing the ordinance, including but not limited to permitting, record retention, violations, and variances.
  • Developing applications or tools to identify, aggregate, or display information on flood risk. This project type does not include updating or creating web pages or content for outreach and education (select project type below for outreach activities).
  • Increasing outreach efforts related to flood risk, such as creating and distributing educational materials, creating and installing signs, developing webpages or conducting community open houses
  • Conducting hydrologic and hydraulic studies of floodplains. Applicants who create new maps must apply for a Letter of Map Revision or a Physical Map Revision through the Federal Emergency Management Agency (FEMA).
  • Developing flood warning and response systems, which may include gauge installation, to notify residents of potential emergency flooding events

GrantWatch ID#:

GrantWatch ID#: 179980

Estimated Total Program Funding:

$1,000,000

Estimated Size of Grant:

A maximum of $400,000 is available for Flood Prevention and Protection projects and at least $600,000 is available for Dam Safety projects. Maximum grant amount per project will be determined based on scoring, amounts requested from eligible projects, and available funds.

Term of Contract:

Each application submitted must be for a discrete project to be completed after the beginning of the application period and not later than 12-months of an executed agreement or extension date approved by the Department.

Additional Eligibility Criteria:

Eligible applicants include local governments and private entities.

For Flood Prevention and Protection Projects, eligible applicants are limited to local governments.

“Local government” means any county, city, town, municipal corporation, authority, district, commission, or political subdivision created by the General Assembly or pursuant to the Constitution or laws of the Commonwealth, or any combination of two or more of these entities.

“Private entities” means dam owners, whether individuals, partnerships, corporations, or other nongovernmental entities. This additionally includes, but is not limited to, homeowners' associations, planned unit developments as defined in §15.2-2201, and common interest communities as defined in §54.1-2345 of the Code of Virginia when recognized as dam owners.

For Dam Safety projects, there is no limitation on the number of applications to the fund, however in all cases, limitations in funding may make it necessary to reduce the requested grant amounts. For Floodplain projects, each applicant may only submit one application.

Projects completed prior to November 1, 2020 shall not be eligible for funding.

No project or portion thereof identified in a previously awarded and reimbursed application is eligible for funding. For Dam Safety projects, this does not prohibit grant awards to a dam owner for a different project on the same dam (see Part III for eligible projects), or necessary updates to a prior funded Emergency Plan (EAP or EPP), Dam Break Inundation Zone (DBIZ) study, or other analysis or studies required by the Dam Safety Regulations.

Pre-Application Information:

Applications will be accepted beginning on November 1, 2020. All applications must be received by 4:00 p.m. Eastern time on February 26, 2021. Applications received after this deadline will not be considered.

After approval by the Virginia Soil and Water Conservation Board at the meeting tentatively scheduled for April 2021, a letter will be sent from DCR to the applicants, and notice of awards will be posted on the DCR Dam Safety and Floodplain Management Grants web page.

A complete electronic file with all required attachments is the preferred method of submission.

DCR is migrating the Dam Safety component of the grant application to the Dam Safety Inventory System (DSIS). See here: https://www.dcr.virginia.gov/dam-safety-and-floodplains/ds-dsis

Per the 2021 Grant Manual, all grant applications for Dam Safety Projects must be submitted electronically via DSIS. DSIS will begin accepting electronic applications on Dec. 1, 2020, for Dam Safety Projects only. Applicants must have a DSIS Participant account to submit a grant application. Learn how to submit your application here: https://www.dcr.virginia.gov/dam-safety-and-floodplains/ds-grant-steps

Those wanting access to DSIS must first submit the application access form (see the above link and Supporting Documents below).

If the Dam Safety Inventory System (DSIS) grant portal is active for submission of grant applications, all Dam Safety applications must be submitted through DSIS. Floodplain applications and Dam Safety applications where DSIS is not available should be submitted in a PDF format by email.

Any grants made from the Fund shall require a minimum of a 50 percent project match by the applicant. Any loans made from the Fund shall require a minimum of a 10 percent project match by the applicant.

Grant funds will be disbursed on a reimbursement basis and only after the completion of the approved project.

For dam safety projects, only one project type may be selected per application.

All legal dam owners must sign the grant application. If only one owner applies, the applicant owner must submit proof of signatory authority signed by all legal dam owners.

Calendar of events: https://www.dcr.virginia.gov/dam-safety-and-floodplains/dam-safety-and-floodplains-calendar.php

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Floodplain applications and Dam Safety applications where DSIS is not available should be submitted in a PDF format to dam@dcr.virginia.gov.

To access DSIS, first submit the completed application access form and all supporting attachments by email or mail:

james.martin@dcr.virginia.gov

James Martin
Department of Conservation and Recreation
600 E. Main St, 4th Floor
Richmond VA, 23219

If electronic submittal is not possible, please submit 3 complete copies of each application (including one originally-signed copy), together with all attachments and supporting documentation, to the Virginia Department of Conservation and Recreation at the address below:

Virginia Department of Conservation and Recreation
Attention: Dam Safety, Flood Prevention and Protection Assistance Fund
Division of Dam Safety and Floodplain Management
600 East Main Street, 24th Floor
Richmond, Virginia 23219

If you have any issues submitting your application, contact James Martin at the above email address.

For any questions regarding the application process, please contact the Department of Conservation and Recreation, Division of Dam Safety and Floodplain Management at (804) 371-6095 or via email at dam@dcr.virginia.gov.

URL for Full Text (RFP):

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USA: Virginia

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